Reporting a Meeting With a Student

Published January 22nd, 2024 by Yair Spolter

Using the Meeting Notes Form After every student meeting, coaches must complete the Meeting Notes Form. This applies to all students, whether they are brand new or long-time regulars. Forms should be submitted within 24 hours of the meeting. Waiting longer risks losing key insights or forgetting to report altogether. Notes must clearly include: Stud

The Tznius Question: Who Belongs in Souled?

Published March 25th, 2025 by Yair Spolter

The Tznius Question: Who Belongs in Souled? The question of continuing to invest in the growth of students who are Shomer Shabbas and Kashrus but not holding in tznius comes up often. While this isn’t an exact science (we’re dealing with humans, not tomato plants), we have developed a thoughtful, layered policy that aligns with the Olami values.  We

Supervision

Published January 16th, 2024 by Yair Spolter

  What Is Supervision?   Supervision is a regularly scheduled, supportive meeting between you and your coach manager, designed to help you thrive in your coaching role. These meetings occur every six weeks and form a vital part of your student support process.    What Happens During the Meeting   Your manager will review each student, discuss their

Souled Partnerships and Student Referrals

Published January 24th, 2024 by Yair Spolter

Souled students primarily come from three sources: advertising, Olami Next, and referrals from mekarvim/vos or partnering organizations. Advertising Souled runs ads on social media platforms. Currently, the primary platform where Souled ads are running is Instagram. The ads are clear that Souled is about getting personalized coaching for Jewish grow

Paid Time Off Benefits for Coaches in the US

Published July 15th, 2025 by Yair Spolter

Paid Time Off Benefits   This section offers a general overview of the paid time off benefits available to Souled Coaches.   These benefits do not create a contract of employment or guarantee of future benefits. Souled reserves the right to modify, amend, interpret, or discontinue any benefit at its sole discretion.      Paid Holidays   Souled Coach

Sending Your Students on Trips

Published January 24th, 2024 by Yair Spolter

 As described here, the Souled journey is designed to impact each student through relationships, learning, and experiences. One of the most critical components to this recipe for success is trips. Getting a group of motivated students together for a week (or more) long experience away from home is the best way to move students from inspiration to co

How to Request Time Off in HiBob

Published August 24th, 2025 by Yair Spolter

When a Student Wants to Take a Break

Published January 22nd, 2024 by Yair Spolter

Sometimes a student will say that she can't meet for a certain period of time, but she wants to continue after that. For example, she is going on vacation or has a series of tests coming up and will be too busy studying. When this happens, you have two choices: you can either tell the student that  she will have to choose a new coach when she return

Preparation Time

Published December 19th, 2023 by Yair Spolter

Prep time is work time Often you will need to spend time preparing for your meetings with students. You may need to read through material you will be sharing with a student, research answers to their questions, or seek advice in terms of how to help them progress on their journey. This time is considered a part of your work as a Souled Coach, and sh

Welcome to Souled!

Published October 27th, 2024 by Yair Spolter

Welcome to the Souled Team! The first steps of your onboarding are the following: Submit all onboarding documents (valid ID documents, signed job description) to HR. Copy (on email) the Director of Coaching and your Coach Manager once everything is confirmed set-up  Get trained!  Continue through this training series to learn the ins and outs of bei

Facilitating Student Experiences

Published May 26th, 2024 by Yair Spolter

One of the cornerstones of Souled is that as hard as we work to build relationships with our students and help them grow, the virtual connection to a Souled coach does not take the place of in-person kiruv. There is nothing like sitting at a Shabbos table, attending an event on campus, or meeting with a mekarev or mekareves in person. Therefore, one

Coach Availability

Published June 26th, 2024 by Yair Spolter

There are two places where a Souled student is offered to choose a new coach: during registration and in the portal (if she doesn't have a coach). In order to offer her the most relevant coaches and allow her to schedule a meeting, the system needs to know when each coach is available throughout the week. There are two tools that you can use to make

Getting Paid

Published January 16th, 2024 by Yair Spolter

US Staff Payroll will attain your hours based on what you have logged in HiBob and issue payment on a bi-weekly basis. Payday is on every other Friday.  Canada Staff At the end of each month, you submit your hours to Tipalti for payment. Invoices submitted by the first of the month will be processed and paid by the 21st  of that month. Invoices that

Souled Classes

Published January 24th, 2024 by Yair Spolter

Souled offers students two kinds of online classes: Sunday Specials and Souled Circles Sunday Specials Sunday Specials are weekly online classes (via Zoom) that feature people and topics that are relevant and interesting to Souled students.  Souled Circles Souled Circles are smaller, more interactive classes that revolve around a particular topic we

Getting Started as a Souled Coach

Published January 16th, 2024 by Yair Spolter

Email and Calendar When you join the Souled Team, you're issued a Microsoft Outlook license, which means that you have an Olami email address and an Outlook calendar (Microsoft bundles these two products into one piece of software, which they call “Outlook”). You can log into that account to see your email and calendar at https://outlook.office.com/

Souled Coach Responsibilities & Expectations

Published July 15th, 2025 by Yair Spolter

Souled Coach Responsibilities & Expectations   Olami Souled recognizes the critical role Souled Coaches play in developing meaningful student relationships and cultivating student growth. To ensure consistency and accountability in scheduling, while balancing autonomy and flexibility, the following guidelines outline our expectations for Souled

The Student Registration Process

Published January 15th, 2024 by Yair Spolter

Here is a vdeo that shows what it's like for a student to register for Souled: Your browser does not support HTML5 video.

Meeting with Students: General Guidelines

Published January 16th, 2024 by Yair Spolter

When a student meets with you, we want her to feel that she has your full attention—100% presence, no distractions. (And ideally, she’ll show up the same way for you! ) To create an atmosphere where students feel safe, heard, and valued, a baseline of professionalism is essential.  Here are a few important guidelines to help ensure your meetings are

Welcome from our Director, Adina Stilerman

Published October 27th, 2024 by Yair Spolter

Your browser does not support HTML5 video. Click here to mark this article as done and move to the next one

Olami Metrics: AY, SO, and STAM

Published January 24th, 2024 by Yair Spolter

Olami Growth Milestones: AY, SO, and STAM At Olami, the heart of our mission is to empower students to grow meaningfully in their Jewish journey, while we as educators, mentors, and friends share a common language to celebrate that growth. Having a clear, shared way of describing these milestones helps us recognize each step forward, understand the

Which coaches are offered to students?

Published May 9th, 2024 by Yair Spolter

There are two ways for a student to choose a coach:  When they register for Souled If they do not have a coach, they will have a page called “Get a Coach” in the portal The system chooses which coaches will appear according to an “algorithm”. The following is how the algorithm works: Up to 8 coaches will appear (not more) Only coaches who have capac

Tracking Work Time Using "Bob"

Published January 16th, 2024 by Yair Spolter

  Getting Started - Meet Bob! This image shows you how to download and track time using Bob: Clarification of Reasons" in Bob When recording your work time in Bob, you should always include a Reason for each entry. When choosing the Reason “Student Meeting”, you should add a Note with the name of each student you met with during that time.   There a

How to Handle Students who are Not Halachically Jewish

Published February 20th, 2025 by Yair Spolter

When a student registers for Souled, she is asked to identify her Jewish affiliation. If she chooses “Not Jewish” or “In conversion process”, she is shown a message explaining that the program is not for her. Souled does not, however, ask any questions about her yichus (whether her mother or grandmother were born Jewish or whether there was a conver

The Portal Libraries

Published January 15th, 2024 by Yair Spolter

The portal has a series of libraries with video content and other assets. Souled students have access to the Souled content library.     Souled staff have access to an additional collection of content in the Souled Staff Library. Here you will find training videos, downloadable pdf's and images to use, and professional development material.     If y

What is Souled? What is a Souled Coach?

Published January 15th, 2024 by Yair Spolter

Souled is as outreach program for young, secular Jewish women. The goal of Souled is to facilitate the students' knowledge and understanding of Torah life, and to inspire them to build Torah homes. Souled does this by connecting each student with the following resources: Torah content that is relevant to their present stage in life Other Jewish wome

Coach-Led Courses

Published December 2nd, 2024 by Yair Spolter

Souled is creating a series of learning materials on topics that will help our students in their growth journey. We call these materials Coach-Led Courses. This video explains how these courses are introduced to students and how you can learn together with your student in the student portal. Your browser does not support HTML5 video.

Paid Time Off Benefits for Coaches in Israel

Published July 15th, 2025 by Yair Spolter

Paid Time Off Benefits for Israel Coaches   At Olami Souled, we care about our Coaches’ well-being and work-life balance. As part of this commitment, this policy outlines the paid time off benefits available to Coaches in Israel. All policies outlined below are in accordance with Israeli labor law.       Vacation Time     Eligibility All Coaches are

Defining Work Time

Published December 19th, 2023 by Yair Spolter

Not a typical job Unlike a typical 9-5 desk job, being a Souled Coach means that you make your own schedule. You decide which days of the week and what hours of the day you want to work. Although this is very convenient, it can also lead to confusion when reporting your work hours. Sometimes, you might find yourself wondering, "Which part of my day

Souled Coach Job Description

Published July 16th, 2025 by Yair Spolter

Job Title: Coach, Olami Souled     Reports To: Coach Manager        Summary:   Are you ready to make a real difference in the lives of Jewish women, and in your own life? At Olami Souled, we believe every Jewish woman has the potential to grow, inspire, and transform, not just spiritually, but in her commitment to Torah and mitzvos .        This isn

Purchase Requests and Reimbursements: Hosting and Spending Money on Your Students

Published January 16th, 2024 by Yair Spolter

Hosting If you host a student for a Shabbos or Yom Tov meal, Souled will reimburse you $20 for each meal (per student) if you are paid in USD and 75 ILS if you are paid in ILS. Hosting one or a few students for a Shabbos or Yom Tov meal does not require prior approval and you should submit the information as a reimbursement request after they have a

The PowerBI Coach Dashboard

Published January 24th, 2024 by Yair Spolter

In order to help you keep track of your students and understand their progress as your relationship develops, we have built dashboards that make information available to you at all times. Please familiarize yourself with the Coach Dashboard by watching these videos.  Your browser does not support HTML5 video. Your browser does not support HTML5 vide

Team Meetings

Published January 15th, 2024 by Yair Spolter

Once a month, there is a meeting with all of the Souled Coaches and Coach Managers. Attendance at these meetings is mandatory. If for some reason you absolutely cannot make the meeting, you are required to watch the recording. The monthly meetings are generally 1.5 hours long, 10:00AM-11:30AM ET. In order to make it easy to know when meetings are an