Tracking Work Time Using "Bob"
Written by Yair Spolter
Updated at July 27th, 2024
Getting Started - Meet Bob!
This image shows you how to download and track time using Bob:
Clarification of Reasons" in Bob
When recording your work time in Bob, you should always include a Reason for each entry.
When choosing the Reason “Student Meeting”, you should add a Note with the name of each student you met with during that time.
There are two ways to create an entry in Bob. You can either "Clock In" and “Clock Out” as you work, or you can manually create an entry after you have finished working for a period of time or at the end of a day by clicking on that day.
When you add a manual entry, Bob will require that you include a “Reason” in order to create the entry. When you clock in and out, however, you will not be asked to include a reason. Therefore, it is important to go back and edit the entry to add the Reason.
Here is a list of the Reasons in Bob, and when you should use each one. Please note that some of the activities listed can only be considered work time if they are pre-approved (learn more here). :
| Reason | Use Case |
|---|---|
| Retroactively Logging Work Time | Do not use |
| Student Meeting | When meeting with students. Make sure to add the student(s) name(s) in the Note section. |
| Professional Development | Mandatory professional development events, watching professional development content in the staff library |
| New Hire Training | When you are training as a new coach |
| Coaching Follow-up | This is used by coaches who call students who have registered but did not choose a coach |
| Educator | This is used if you teach a class |
| Event | When spending time working on a Souled Event |
| Prep Time | Used when you spend time preparing for meetings with students. If you are preparing before/between meetings, include the prep time in your entry for Student Meeting (no need for a separate entry for the prep time - more details here) |
| Documentation/Scheduling | Used when you spend time reporting about your meetings or other documentation, as well as if you spend time scheduling meetings. If you are documenting or scheduling before/between meetings, include the documentation time in your entry for Student Meeting (no need for a separate entry for the documentation - more details here) |
| Student Cancellation | When a student cancels within 24 hours of the scheduled meeting time (more details here) |
| Supervision with coach | This is used by managers (only), when they meet with a coach |
| Supervision with manager | This is used by coaches, when they meet with their manager |
| Unpaid time off | |
| Other, see notes | Do not use |
| Staff meeting | |
| Facilitating student experience | Time spent arranging in person experiences for your students or encouraging them to attend trips/events |